City employees are taking massive strides towards modernization, with the automation of all legal transactions as the first step.
Three city agencies offices, the Management and Information Services Office (MISO), City Accounting and Internal Audit Office (CAIAO), and Bids and Awards Committee (BAC), collaborated to hold a workshop about the electronic procurement monitoring and inventory system (PMIS) on July 17.
The said training is the first in series, as the three agencies offices will host more activities that will familiarize city employees with automated systems.
Due to various safeguards against corruption, local government units (LGUs) follow a complicated process of procurement. The process entails massive paperwork, making it prone to documentation errors.
As a response to this challenge, in-house programmers from the MISO created the PMIS to streamline the process of goods procurement. It began in 2012 as a basic inventory system and underwent at least three revisions until its development as PMIS in the present.
PMIS begins with the filing of purchase request (PR), which is also the first step in the acquisition of goods. It ends with the formal turnover of goods to the requesting agency through the General Services Office (GSO).
During the training, city employees took the opportunity to raise their concerns on the procurement process. After a rigorous brainstorming among city employees, MIS Officer Nenette Santos vowed to improve the PMIS so it could be implemented for a testing period.
The training also served as a refresher course for city employees who handle official city transactions.
City Accountant Myrna Roman discussed internal control and property management, with emphasis on the implementing rules and regulations of Republic Act 9184, the government procurement reform act.
BAC Chairperson Marilen Alonzo clarified the timeline of government bidding.
To expedite its operations, Balanga City’s BAC hired a secretariat staff that will manage all documents related to the bidding process.
Mayor Francis Anthony S. Garcia complimented the city employees who worked for the PMIS.
He also expressed hopes that the PMIS can be implemented soon, as the city government is striving to make its workforce the most tech-savvy in the whole country.
By: Arli Joshua Atienza